How to fill in your calendar

September 21, 2017
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How To Fill In Your Calendar

 Once you decide on a calendar you like, it’s then time to fill it out starting with the big picture of your year and then diving into the daily details.

Start by filling in the year’s major events, such as holidays, birthdays, and vacations you have already planned.

Once you have your year’s big milestones mapped out, you can move on to filling out your activities month-by-month. Fill out whatever you do on a regular basis and any events for the month that you have on hand.

Start with regular recurring events such as book club or monthly meetings for an organization you belong to. Then schedule your extracurricular activities such as exercise classes, soccer practice, any additional activities with multiple dates attached.

Next add in your appointments, like trips to the doctor, the dentist, or the hair salon.

Once you have mastered your month, it is time to look at your weeks. Break our your weekly schedule for work or school and weekly household errands and tasks.

Finally, you are on to the daily details. Record your day-day routines for work, exercise, chores and more to make your days run more smoothly.

Calendars take regular maintenance to keep you on track. Whenever you get a schedule or make an appointment, it should go on your calendar. Keep your calendar close by, and make it fun and easy to use. The more you use your calendar, the more on top of things you’ll be.

Want more help with your time management? I offer coaching and I have an online course coming in September 2017 called Simply Fabulous. Watch for more information on my Facebook page SimplyOrganizedYou. Not on Facebook? That’s ok, send me an e-mail or call me for more information heather@simplyorganizedyou.com 404-825-2105

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Why should you use a calendar?

September 7, 2017
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Why Should You Use a Calendar?

One of the biggest mistakes I see my clients make is they try to keep their schedule in their heads. Pretty soon their brain is full of dates and details, they reach critical mass, and they can’t keep everything straight. They forget appointments, important dates, and critical deadlines.

It’s time to get everything out of your head and onto a calendar.

Calendars Prevent Information Overload

Your brain was not designed to keep track of all of your appointments, deadlines, and commitments. Productivity guru David Allen likens the brain to a computer and warns that we only have so much “Psychic Ram.” Our minds can only process so much information at once.

Calendars are Great Planning Tools

In addition to being a great place to keep important dates and information, a calendar can be a great planning tool as well. Before plotting out what you are going to accomplish for the day or week, you should survey the landscape of your calendar taking into account all of your commitments.

If you have a light calendar day, you can knock out a lot on your to-do list, but if you have a day with back-to-back meetings, appointments and/or errands, that is going to affect how much you can get done.

Calendars Help You Prioritize

Getting items out of your head and onto your calendar also makes it easier to prioritize. When you keep two tasks or activities in your head, your brain gives them equal value. The more you add to your mental calendar and to-do list, the harder it becomes to judge their importance, which can lead to you becoming overcommitted.

When you keep all your commitments on a calendar, you can see what is already on the books before taking on a new appointment, project, or task. You will be able to quickly and easily judge how much time you have and determine which commitments you should keep and which activities you should not agree to in the first place.

Using a calendar will help you prioritize and plan the important aspects of your life letting you make time for what is important to you and allowing you to live life to the fullest. This habit will help you stay cool, calm and collected, and is, in my opinion, the first step to organizational bliss.

Want more help with your time management? I offer coaching and I have an online course coming in September 2017 called Simply Fabulous. Watch for more information on my Facebook page SimplyOrganizedYou. Not on Facebook? That’s ok, send me an e-mail or call me for more information heather@simplyorganizedyou.com 404-825-2105

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Finding the perfect calendar for you

August 27, 2017
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Calendars: Finding “The One”

One of my top time management tips is to fall in love with your calendar.

A lot of us neglect our calendars, having an on again off again relationship. Let’s face it. If your calendar were your significant other, they would have kicked you to the curb long ago.

Just like you wouldn’t marry the first person you meet off the street, you need to find a calendar that fits your personality and lifestyle.

If you are currently flying solo there are many options for calendars that will make you say “I do.”

If you are a big picture type, a paper planner or paper wall calendar might be right for you. Paper calendars let you see your whole month or week at once. This option also allows you to express your creative style with colorful pens and stickers.

If you prefer a more high tech solution, a digital calendar may be for you. These come in many forms from online systems to smart phone apps. Digital calendars are great if you need to sync across multiple systems and platforms, such as your smart phone and work computer. Digital calendars also make it easy to set up recurring appointments.

For those of you who are part of a couple or a family, you will want to go with a calendar option that everyone in your household can access.

Dry erase calendars are very popular for families and can be posted in a central location for all to see.

You might prefer a shared digital calendar such as the calendars by Apple and Google, where you can invite others to see what’s on your schedule and multiple people can add events.

Both options can be color-coded for each family member. This let’s you see at a quick glance who has what commitments for the week.

Having a hard time choosing? For you commitment-phobes out there, it’s not considered cheating to see more than one calendar at the same time. For instance, you can use a paper calendar for long-term planning and a digital calendar you can access from your phone for scheduling on the go.

Ultimately the best calendar for you is the one you will use. You won’t know what system is right for you until you play the field and find one with the right chemistry.

So, go ahead and take the plunge. I can guarantee there’s a calendar out there that will be the perfect match.

Want more help with your time management? I offer coaching and I have an online course coming in September 2017 called Simply Fabulous. Watch for more information on my Facebook page SimplyOrganizedYou. Not on Facebook? That’s ok, send me an e-mail or call me for more information heather@simplyorganizedyou.com 404-825-2105

 

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