Yes, Organizers have to organize their offices too! (aka: I am not perfect or a robot)

August 15, 2013
Yes, Organizers have to organize their offices too! (aka: I am not perfect or a robot)
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I am taking you on a “behind the scenes” look into what my office looked like after one year of regular use including before and after photos. I file my papers and put things back where they go each day but I still have to do de-cluttering from time-to-time. Why on earth am I showing you this? Because #1. I’m a risk taker and #2. I want everyone to know that even organizers have to spend a little time each week (and at least an hour or so each year) to keep their space organized.

 

HOW TO ORGANIZE YOUR HOME OFFICE

1. Develop a Vision:

If your office is used for more than just work, set up zones:
Work, Area for kids (homework or play), Wrapping or crafts, Exercise area, Guest room and Storage
      *My office is used for work, wrapping gifts and has a daybed in it for guests*
*BEFORE* – Closet and daybed during de-cluttering process
before 1before 2declutter 1
2. Arranging Your Space
—Your desk should fit your space
—Arrange it facing a door or window (not a wall)
—Have a comfortable chair (make sure it fits under your desk)
—Have action or desktop files at hand
—Have a filing cabinet handy (top can be used for printer)
—Bookcase
3. Desk Area
—Sort all like items
—Toss or donate unwanted and extras
—Store like items together
—Store extra items in closet, bookcase or magnetic strip
—Desk should only hold items you use every day
*SORT all like items: photos, envelopes, software disks*
sort 1pool 041sort 4
*DONATE*
donate
4. Filing
—Create a system for paper and electronic
—Sort, file and purge regularly
—Have a desktop or hanging action file (label: pay, call, file, pending, read) to keep papers from piling up on your desk
—Filing Cabinet: Files can be color coded by main topics
Ex: Banking = Red hanging file with each bank name and accounts in separate folders within main red file, Insurance = Blue with auto, home, health in separate folders within the blue file.
Vital Records File—
Set up a file, box or drawer where copies of all your most important documents are kept (originals in fire-proof safe or bank deposit box):
Passport, Birth certificate, Credit card numbers, Bank account numbers, Financial documents and or Insurance documents
5. E-mail System
—Use folders to sort and store e-mails (use the same folder names as your paper filing system)
—Flag important e-mails that are high priority
—Have separate addresses for work and personal
—Purge e-mails regularly
6. Store items not used regularly
—Take advantage of all vertical, closet and under-bed space:
Use built- in book shelves, Hang shelving, Hooks, Clear shoe/ pocket holders on back of door and under bed boxes for extra storage
7. Use Calendars to track appointments and tasks:
Wall calendar or Digital calendar (make sure to sync) – color coded for each family member
Block out time it takes for each task (from time you leave for appointment until time you get back)
Allocate twice as much time for each task
Break down tasks into small steps and use “do” dates as well as “due” dates
*AFTER*
*Wrapping area and extra supplies in closet*
*Daily supplies on shelf with action files on sides*
after 1after 2after 3
*Top of desk*
after 4
I hope you enjoyed seeing my imperfections :).
Please let us know if you need help organizing your home office or any other space by calling Simply Organized at 404-825-2105 or send me an e-mail: heather@simplyorganizedyou.com
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For Better or For Worse – merging two households

June 12, 2013
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For Better or For Worse: Merging Two Houses into One

June is the busiest month for weddings. I just attended a beautiful wedding for two of my friends and after they return from their honeymoon, I will be helping them tackle the daunting task of moving all of the bride’s belongings into their new home (formerly his bachelor pad). If a couple can survive this process, they can make it through any other challenge that comes their way.
Step #1: Talk about your goals for this move and make a list of the “must haves” for your shared home. Your list should include the furniture that is staying or being moved, each room and its new “use” (guest room, craft room, future baby’s room, etc.), items you are willing to part with and a moving date.
Step#2: Go through the new house/ future house first to purge any items you don’t need anymore. You may have lots of new wedding gift items and can donate your older dishes, pots and pans, bedding, etc. If you find duplicate items you just can’t part with (and don’t have room for), box them up and label them for storage in an attic, basement, or under the bed.
Step #3: Use your space wisely by installing shelving, using the backs of bedroom or bathroom doors and inside kitchen cabinet doors. These are often unused areas where you can maximize space. You can also store out-of-season clothing or bulky items like comforters in Space Bags and put them under your bed.
Step #4: Go through your items in the house you are moving out of. This is the time to donate or throw away anything you have not used in 1 year. After you have purged, sort all like items together. After you can see all of your books, clothes, kitchen items, etc., it’s easier to figure out what will fit in your new space. If you still have too much stuff to fit in your new place and they are all nice items you know you will need and use in the future, rent a storage facility. I only recommend this as a last resort and only if you put a time limit on how long you will rent it. Most people find they do not need any of the items they put in a storage unit and wind up wasting money but sometimes it is unavoidable.
Step #5: Box up all items you are moving and label the boxes by the room it will be going into and items in each box. The more detailed you are about your labels, the easier it will be for you and the movers. You may not be able to unpack everything immediately, so this also helps when you are trying to find your stuff after your move. Try to keep bedroom boxes in the bedroom, kitchen items in the kitchen, etc. if you can.
Step #6: Label the rooms of your new house for the movers using post-it notes. Make the labels on your rooms the same as the labels on your boxes. For example, label one room the “master bedroom” so all boxes that say “master bedroom” will wind up in the right place. If you have items being moved to more than one place (like a storage unit), keep those items separate and label them well. Make sure the movers know so they can load them accordingly.
Step #7: Enjoy your new home and new life together!

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